Grants & Contracts Manager

Founded in 1989, the Asian American Federation (AAF) is one of the strongest leadership voices advocating for better policies, services, and funding that lead to more justice and opportunity for 1.5 million Asian Americans in New York City. We do this in partnership with 70 community-based organizations.

Asians are the fastest-growing community in our city and state, and we advocate to ensure that our community is visible, our voices are heard, and our stories are told. Shaped by our research, we focus on community safety, mental health, economic empowerment, immigrant integration, and civic engagement to help connect Asian New Yorkers with the resources they need.

Overview:

The Grants & Contracts Manager will oversee grants and contracts administration for the organization and is responsible for managing AAF’s contracts with city and state agencies, as well as grant awards from private funders. The G&C Manager will also ensure the execution of and compliance requirements associated with  city and state contracts, as well as foundation and corporate grant awards. In addition, the Manager will manage one direct report.

The ideal candidate for this role is a humble, detail-oriented, seasoned contracts manager who has a passion for process improvement. This individual will enjoy the day-to-day details and consistency provided by intricate, fast-paced, and process-oriented work. The candidate must be a self-starter who moves with a sense of urgency and is able to manage up, down, and laterally. They will also have at least four years of experience navigating the government contracting process, including working with financial reports and budgeting, managing contract/grant expense tracking, and reporting processes.

This is a hybrid role reporting to AAF’s Wall Street office and will be required to be in the office two days a week.

Responsibilities:

Reporting to the Deputy Director, and working closely with the Finance and various program teams, the G&C Manager will be responsible for, but not exclusive to:

Contracts Administration & Management

• Streamline and manage the execution of multiple city and state contracts, working with the Finance and various programs teams to ensure the timely expenditures and submission of budget modifications, as needed, throughout the fiscal year
• Oversee and administer the subgranting process for AAF’s nearly 100 subgrantees, ensuring the timely completion of MOUs, workscopes, and budgets associated with multiple large grants and contracts
• Oversee all aspects of government contract site visits and audits, preparing requested documentation ahead of time and serving as a point person for all communications
• Oversee the timely close-out, renewal, or extension for all AAF’s grants and contracts, particularly for subgranted awards

Communications & Relationship Management 

• Develop and improve an internal and external communications process to ensure the timely submission of financial and deliverables reports for reimbursement and successful execution of grant and contract requirements
• Create and deliver trainings for AAF’s subgrantees to familiarize them with award guidelines and reporting requirements with each new funding cycle, including trainings on AAF’s grants and contracts management system to submit their reporting
• Serve as an internal and external expert for AAF’s grants and contracts management system to support grants and contracts reporting for AAF’s awards, as well as subgrantees’ submissions
• Work in partnership with the Programs team to support member and partner engagement and support efforts

Data Analysis & Reporting 

• Prepare and lead the process for state contract narrative and quantitative reporting
• Work with program leads to prepare and review deliverable reports for grants and contracts
• Analyze subgrantee data to make recommendations for improving the subgranting process and AAF’s membership engagement and support strategy

Requirements

• Bachelor’s degree required
• A minimum of 4-6 years of relevant experience with program management and/or grants and contracts administration, including the management of financial reports
• All new hires must be vaccinated and must stay up-to-date with COVID-19 vaccines unless they have been granted a reasonable accommodation for religion or disability. If you are offered a position with AAF, this requirement must be met by your date of hire, unless a reasonable accommodation for exemption is received and approved by AAF

Preferences

• Experience with New York State and City contracts
• An understanding of financial principles and basic QuickBooks knowledge
• Intermediate familiarity with document, relationship, and project management platforms like Google Drive, CRMs, Asana, etc.

Compensation & Benefits

Salary range is between $87,000 – $90,000 per year, commensurate with experience. Comprehensive benefits package includes generous paid time off, health, dental, vision, and life insurance, as well as a 403(b) plan.

To uphold organizational parity and pay equity, AAF will use a non-negotiable salary structure that takes into consideration the entire breadth of a candidate’s experience, employment, and education to arrive at their base salary.

To Apply

This search is being managed by Talented Advisors, a talent strategy and management firm which partners exclusively with non-profit organizations. Interested candidates should submit a resume and cover letter detailing their interest in our mission and qualifications for the position using this link.

The Asian American Federation is an Equal Opportunity Employer.